Saturday, February 12, 2011

CloudDocs Goes Facebook

By Randy Davis, VP Sales and Marketing Operations

CloudDocs is on Facebook! You can access our Facebook page by looking for the Find Us on Facebook box on this page. Join us by becoming a Follower and keep up with all the new and exciting things coming out of eGistics.

Wednesday, February 9, 2011

CloudDocs Takes Air!

Visit to learn more!
 by Randy Davis, VP Sales and Marketing Operations

TAWPI Capture 2011 marks the official introduction of eGistics' new flagship product, CloudDocsTM to the business world. World, meet CloudDocs. CloudDocs, meet world.

CloudDocs is the culmination of over 14 years' of experience in providing for the capture, storage, protection, finding and management of important documents and data for the nation's largest financial services companies. We now bring that experience to the service of the Small and Medium-Sized Business market.

Let me be clear. This is an introduction, not a launch. We want you to be able to learn about CloudDocs, visit the CloudDocs Web site, give us your feedback, and otherwise let us know if you want to be notified when it is available. To entice you a bit, if you register to be notified we'll automatically enter your name into our drawing for an Apple iPad, to be given away in April.

So what does CloudDocs do? In the simplest terms, it helps you complete document-oriented business processes. From your PC, you can scan documents, index them (for easy search and find), securely store them in our Tier 4 data centers, and then retrieve any document (or related documents) with one or more search terms and a click of the mouse.

CloudDocs organizes the documents for you, so you don't have to struggle with creating folders and sub-folders and sub-sub-folders. Nor do you have to worry about file names. By using one or more search terms, familiar to your business, you (or your authorized users) can be viewing documents in seconds, no matter how long they've been stored. No one has to "figure out the filing system." CloudDocs does that for you.

Please visit the CloudDocs Web site and give us the privilege of letting you know when CloudDocs is ready. There is, as they say, no obligation.

Do You Discriminate?

by Randy Davis, VP Sales and Marketing Operations

Well, when it comes to electronic document storage management, you should. Discriminate, that is.

In the cloudy skies of storage management (hosted storage, in the now old vernacular. As a further aside, with a wink and nod to Yogi Berra, have you noted that concepts are getting old much younger now?). Anyway, in the cloudy skies of storage management you almost need a vendor traffic controller to work your way through the congestion. There are some excellent choices out there, depending on what one needs.

Ah, that's the crux of the matter. What does one need? A simple needs assessment may start with a need to store stuff: documents, photos, video, audio, databases, images, graphics and so on. There are plenty of solutions in the Cloud to do that.

But many of those solutions seemed aimed at individuals who need a place to collect stuff, and create some kind of organized, hierarchical schematic that will enable them to pigeon hole stuff with the hopes of finding it later via some search term. Even companies that claim to serve the business community seem designed to encourage the ad hoc storage approach.

The business use of document storage is much more stringent. (Let's see, you need to find the invoice that contains the payment amount for account 837394, paid between March 15 and June 30, 2006. Oh, and you need to see if any explanatory notes or correspondence or payments are attached to the invoice. Can you have all that to your boss in the next 60 seconds, please?)

So, a more thoughtful needs assessment should include a way to easily accommodate standard document data that can be indexed; the ability to associate, attach or link related documents and information together; and the ability to find just the information you need so that you can use it. By the way, one of the many benefits of such an approach is the ability to transfer document research responsibilities to others in a group, temporary employees, or new staff.

Why am I discussing this? Part of the reason is to remind you that we have provided the power of the structured document storage management approach to our enterprise customers for many years. Now we are in the process of providing the same capabilities to the Small to Medium-size Business market. In the next few weeks we'll be introducing you to our new flagship product, CloudDocs(TM).

To keep informed about our plans and upcoming launch, be sure to become a follower of this blog. Just use the Follow button in the right hand column.

Also, don't hesitate to add your experience, opinion or question by using the Comment space below.

Seeding the Cloud

By Randy Davis, VP Sales and Marketing Operations

A recent article in Banking & Payments Industry Update #1447 greeted the new year with prognostications about the use of cloud computing by traditionally conservative stalwarts such as "large banks" (who have been reluctant to outsource anything). Another article in Document Imaging Report (Dec. 23, 2010) waxed prolific on the growing influence of cloud computing on enterprise software, citing predictions by Saugatuck "that as much as 40% of new software sold in 2014 will be cloud-based."

OK. We experienced similar enthusiasm with the advent of ERP, CRM and the paperless society, and we'll see how this cloud euphoria plays out.

Don't get me wrong. I like the cloud, and believe that it will endure as a viable technology for the foreseeable future. I also like the flexibility it can provide in the rapid delivery of "pay as you go" services. In fact, eGistics has been a "cloud player" for almost 16 years, and is strongly moving forward with new, exciting services rooted in a cloud infrastructure. Using a well-worn cliche, "Watch This Space" for upcoming announcements regarding a new cloud e-document storage management service offering, as well as a "Platform as a Service" offering that enables companies to quickly enable their own applications to utilize e-document capabilities.

In the lyrical words of Bob Dylan, "the times they are a changin'," and, looking back on the economy of 2010, we can only say, thank heavens! We at eGistics look forward to working with you to provide new, cost effective and innovative solutions that will enhance your own service offerings to your customers and users.